Messages from JMcK

30th June 2016



Dear Parents and band members


Due to major activities occurring at Perins School, the remaining rehearsals for this term will need to take place in alternative rooms on the Perins School site:


HCYB - Elliot Block, room 5


HCTB - Pascal Block, room 2


HCJB - main hall extension


Endangered Species, refreshments & waiting rooms in Rousseau block remain unaffected.


Perins School apologise for the inconvenience.




Kind Regards


Jock McKenzie


Subject: Instrumental Insurance

Date: 13 May 2016 13:30:46 BST

Dear Parents and band members

The HCYBs along with support from HCYBA strive to make instruments available for all members that need them. This comes at considerable expense for both purchase and maintenance. Also because our instruments are continuously ‘in transit’ for rehearsals, concerts, tours, schools, college and community use etc we have to additionally ensure that each instrument has wide ranging insurance cover.

If you are in possession of a brass instrument allocated to you specifically from HCYBs stock, please can I ask you for £15 payment towards insurance cost. This requested sum of £15 provides cover for the whole of the academic year 2015-2016 including school / college holidays. I have delayed asking for payment until now in an attempt to spread costs for you (tour payments, Fairthorne Manor residential course 2015 etc).

Please could you email Emma Davis ( confirming that you wish to pay the £15 contribution and an online payment request will be sent to you via email.

Please note if you have your own instrument or your instrument is provided by someone other that HCYBs please do not respond to this email.

Many Thanks

Jock McKenzie


Subject: HCYBs Car Pass for Perins

Date: 9 June 2016 15:14:48 BST

Dear Parents and band members

Just a quick reminder to remember your parking pass this Saturday (see attached) as per the email below.

Many Thanks



Emma Davis
Hampshire Music Service
(Lead partner of the Hampshire Music Education Hub)
Rookwood Centre, Penshurst Way
Eastleigh, Hampshire SO50 4RJ

Tel: 023 8065 2037
Fax: 023 8061 8241


From: Davis, Emma (Music Service)
Sent: 07 June 2016 13:20
Subject: HCYBs Car Pass for Perins


Dear Parents, students & staff

This Saturday (11th June) is the Alresford Music Festival day, based in the grounds of Perins School - the site will be very busy, particularly as the day goes on. For all of us connected with the HCYBs we have been assured of exclusive use of the 'top tray' of the school car park - on the proviso that a 'car pass' is displayed in your car. Please find this attached with this email - don't forget to display it on Saturday.

Many Thanks


Jock McKenzie


26th February

HCYB - 3 July 2016

Dear Parents and band members

This is to confirm that HCYB will not be able to take up the offer to perform on this date. With a number of absentees and a less than full response I am not able to give the organisers the necessary assurances that would guarantee a HCYB performance.

Many Thanks

Jock McKenzie










Extracts of a letter sent out by e-mail Friday 26th October 2012.  Confidential and out of date elements have been removed so please check your e-mail.

Dear Parents and band members

Attendance and commitment 

The HCYBs enjoy an excellent reputation for musical standards and opportunity. Our standards and values are as a result of the commitment shown by so many of our members across the bands as well as the work and skills of our staff team. All members and parents are aware of the conditions of HCYB membership including the crucial elements of regular attendance and commitment to all band activities. Of course there will be instances where absence is unavoidable e.g. illness, educational activities etc but otherwise full attendance is a requirement of HCYBs membership.

All three bands have made an excellent start to this our 50th Anniversary year, but, at the same time there has been a high level of absenteeism at rehearsals. As a result musical standards and productivity suffers. Equally significant is the period of notification given for absence by some. All rehearsals are carefully planned for by our staff; we don’t simply turn up on a Saturday morning to announce “what shall we play today”? All too often this term notification of absence has been last minute (if at all in a minority of cases) or even given in retrospect. I should point out that falling ill at short notice is understandably a different context altogether). This forces conductors to abandon at the very last minute what was planned for the good of the bands & hence the standard of band playing and productivity suffers. Band / ensemble playing is a team activity – everyone matters and conductors plan for everyone to matter!

Please can I ask all members and parents to consider this matter with understanding and recognition of the excellent commitment shown by the very substantial majority of our members. Put simply we want you to be members of the bands and we want you to have a great time, but we expect you to commit!

Insurance of HCYB instruments 
Our band instruments are used in many varied situations. Very often, members use our instruments in a non HCYBs context i.e. school / college use, community bands, transit, storage etc. It is particularly this varied use that creates a situation where insurance issues fall ‘between the cracks’. It is for this reason that each year I pay a very substantial sum of money from the HCYB account to adequately insure our instrumental stock with a specialist company and policy. This protection ensures that our equipment is safe and operational in all manner of situations inside and outside of direct HCYBs use. The protection of these instruments ensures that instruments of a good (and often professional standard) quality are available to all band members that need them & who stand to benefit from their use in the HCYBs and beyond. This protection also ensures that our instruments can be maintained to a workable level. The day has never yet come when a student has been denied a place in the HCYBs purely because they do not possess a suitable instrument – I do not wish that scenario ever to arrive! Appropriate insurance of our band equipment goes a long way to safeguarding this provision.

Although not officially requested, some parents have chosen to include HCYB instruments on their household contents insurance, but the instrument has of course been insured at the same time under the official HCYB policy. In the recent past the there have been instances where household insurance policies have not ‘paid up’ in the event of a stolen / damaged / lost etc HCYB instrument. For this reason and those stated above it is essential that all HCYB instrument insurance matters are handled through our official policy. HCYB does not charge a loan or rental fee, but I would ask that parents contribute to the cost of insurance as requested (if in possession of a HCYB instrument). The amount requested is significantly subsidised and does not seek to differentiate between sizes and values of instruments.

Many Thanks

Jock McKenzie 
Director, Hampshire County Youth Bands