Messages from Hampshire County Youth Bands Association

30th November 2017

Reminders and help needed

Dear Parents and Band Members,


Donations for hampers need to be with us at the start of Saturday's rehearsal. Hampers are being made in the Refreshment Block. Please come and help. We could do with more boxes, wrapping paper and tissue paper plus newspapers please - also sellotape and scissors.

Loaders and unloaders.

We have some slots Ben cannot fill despite many telephone calls.

If you can help with any of these jobs please email me asap.

1. We need another person to help load a van at 7.30pm on Wednesday 6th December ready for the Great Hall concert by HCYB. Parents of any band are welcome.

2. We also need more people to help unload after the St Swithuns concert on 17th December. If you are going up to the north of the county for instance, or you live near Alresford, please consider helping unload a van with the team. If you have a car load of people to transport back home why not all chip in to make the job quicker?

3. 23rd December - a couple of loaders needed in the morning ahead of County Band's carolling. Junior and Training Band parents please help with this one. You have no rehearsal but if you could pop over to Perins it would be really helpful. (After all, County Band parents will be loading your carolling van the previous week, so you can get to Winchester on time.)


St Swithuns concert tickets go on sale this Saturday in the Refreshment Block. You can pay by cash or cheque (made payable to HCYB). Adults - £7, Children - £5. Band members can be sent in with the money and your request. Please note seats are numbered and we do not reserve seats or give refunds on excess tickets.

If you have never been to a concert at Harvey Hall at St Swithuns School please have a look on their website so you can get an idea of where you would like to sit. This helps keep the ticket buying queue moving. As you look at the stage the Junior and Training Bands sit on the right and the County Band on the left.

Many Thanks

Cathi McKenzie

HCYBA secretary

19th November 2017

HCYBA Reminders

Dear Parents and Band Members,

Saturday 25th November

We have our New Parents Info Meeting at 10.15 next Saturday in the Refreshment Block. If you have any gaps in your understanding of how the band set up works then please pop in.

At 10.45 we shall have our Association AGM. Please come and find out all about our work to support the three bands. You will not be forced into taking on any responsibilities. Promise.

Raffle hamper donations

Thank you to everyone who has already donated a component for our raffle hampers. We still need loads more. Our raffles raise a huge amount of money for the three bands but it does depend on there being an array of fabulous hampers. If every band member just brings one thing we will have an excellent amount for the hamper making. Please bring your donation on Saturday.

Mince Pies

Please email me if you can donate some mince pies for our Christmas concert tea. Thank you to those who have done so but we really need more please.

Lift needed

We have a Junior band member who needs a lift to band on 9th December. She lives in the Locks Heath/Warsash area. Can someone help please? Email me if you are able to help.

Lost Property

Someone left a paperback book behind in the ladies' toilets in the Drama and Music centre yesterday. It is a religious themed book and has a St Vincent's Sixth Form College Adult Education info sheet in it plus a Gosport and Fareham churches leaflet. Email me if it is yours.


If your band member was absent yesterday and you ordered photos, we still have them. Please collect them next week.

See you at the Info Meeting and the AGM. The best way to feel part of the whole County Bands set up is to get involved and find out how it all ticks.

Cathi McKenzie

HCYBA secretary

HCYBA November Newsletter

7th November 2017

Dear Parents and Band Members,

The Christmas performance season is fast approaching plus we have a number of other events to tell you about.

Parents of New Members Meeting

If your child/ren joined the County Bands this academic year or during last year please come to our meeting specifically designed to get you up to speed with how everything runs etc.. If you have any questions about HCYBs we shall be holding this short meeting on Saturday, 25th November at 1015 in the Refreshment Building. If you have been in the system a little longer but have a question you are, of course, also welcome to come along.


Please find attached the agenda for our AGM which is to be held on Saturday, 25th November at 1045 in the Refreshment Block, after our New Parents Meeting. The committee is re-elected each year. All our current committee members are happy to stand again but if you would like to be part of the committee please complete the attached nomination form and return to me. If you would like to shadow a committee member this year to find out what it entails please let me know. Alison Elmslie has kindly said she will continue to process our Gift Aid forms this year although her son has now left the band. If you would like to shadow her with a view to taking over next year please contact me. The committee meets six times a year during Saturday rehearsals.

Raffle Prizes for the Christmas Concert

We shall be making our raffle hampers for the Christmas concert again. Please would each member bring in a donation towards this - bottles of wine, boxes of chocolates or sweets, preserves, chutneys, candles, stationery, toiletries are all welcome. We also need cardboard boxes of different sizes, wrapping paper, florist ribbon and cellophane. You can start to bring in your donations this Saturday. If every member brings one item we will have some fantastic hampers to raffle off. This is a great way for us to raise much needed funds for the three bands.

Making the Hampers

We shall be making the hampers on Saturday 2nd December. You do not have to be super artistic so please come along and join us in the Refreshment building during rehearsal. This is a great way to get to know other parents and to feel part of the HCYB community.

Match Funding the Raffle

Can anyone match fund our Christmas raffle through their place of work? Let me know if you can.

Tea and Mince Pies

Before the Christmas concert (17th Dec) we shall be serving tea and mince pies. Please let me know if you can donate some mince pies - bought or homemade - for us to sell to raise money for the bands. These need to be brought along to the seating rehearsal on the day of the concert.

Busking at the Buttercross

Junior and Training Band are sharing a Saturday again this year (16th December). Parking can be difficult in Winchester so you may wish to either come super early or use one of the park and rides at the motorway junctions.

Parents need to support their child's band by helping set up (Junior Band) and pack away (Training Band), as well as during their performance by assisting with the collection and being an appreciative audience. Junior Band parents please be on hand to help your band member pack their instrument away at the swap over between the two bands so that the Training Band can start performing as swiftly as possible. The money we collect at our outdoor performances is a vital part of our annual fundraising.

Dress warmly for performing outdoors but make sure you are wearing your uniform underneath those layers. If you have a HCYB beanie wear that as well!

Friendly pet dogs in their best Christmas gear are very welcome.

Jobs at the Christmas Concert

I will be contacting some parents about jobs for the Christmas concert. Thank you for all your completed association forms giving me an idea what you would prefer to do. Ben will be contacting drivers and loaders/unloaders.

Parking at Perins on Saturdays

Parking spaces fill up very quickly due to all the sports activities on site. You can park over the road at the Recreation Ground for two hours free but don't leave it to the last minute as this is very popular. If you wish to be part of a lift share let me know and we will try and help you find band members from the same area of the county as you.

Many thanks for all your support. Without your practical and financial support through the Association the three bands would not be able to offer the opportunities they currently do. Your termly HMS ensemble payment only covers conducting staff salaries and rehearsal room hire. Everything else is funded by the Association including our Endangered Species Project tutoring, sheet music, music stands, instruments, and van and concert venue hire.

Best Wishes,

Cathi McKenzie

HCYBA secretary


The Annual General Meeting of the Hampshire County Youth Band Association will be held at Perins School in the room adjacent to the refreshments area at 10.45am on 25th November 2017

Meeting documents may be viewed here

1st October 2017

HCYBA October Newsletter 1

Dear Parents and Band members,

Free Legal Advice please

The Association has been approached by a Hampshire solicitor who has informed us that their client has entered into a Deed of Variation which would mean a financial gain for the Association as he has named us as one of the beneficiaries. This seems to be so that he can minimise capital gains tax on an inheritance.

Do we have a County Band parent/friend who is qualified in this area of law and who is willing to read the paperwork and give us some free legal advice so that we know if we should proceed with this please? The three bands do stand to benefit considerably from this but we do need to check what we are getting ourselves into.

Watching rehearsals

So that all three bands can maximise their rehearsal time on Saturday mornings please remember that it can be distracting, off-putting and in some cases intimidating for band members to have an "audience at the door" when they are sight reading, working on new challenges and tricky passages of music. Jock does generously allow parents to listen to the County Band in rehearsal providing you check with him before the specific rehearsal to see if he is happy to have you in the hall. Please do not assume that as you have been able to observe once that you can then listen at subsequent rehearsals. If it is practical to allow you into the hall, Jock will then tell you when, during that rehearsal, you are welcome to come in for a brief (5 minutes) listen. Please remember that the hall includes the area just inside the hall door and the area under the shelter by the door nearest to the percussionists.

Association forms

I still have a small percentage of forms missing. I also have a couple of Junior Band shirts still unpaid for. Please bring forms and money next Saturday.

We do need up to date information so that we can keep you informed about such things as concert ticket sales.


The Association will collect orders on the next two Saturdays and deliver them to Emma at HMS to send on to the photographer. After that you will need to make other arrangements to get your order to the photographer.

Many thanks and I hope someone is able to help us with the Deed of Variation matter.

Cathi McKenzie

HCYBA secretary

25th August 2016

Re: Hampshire County Youth Bands Association 2016-17

Dear Parents and Band Members,

Welcome to you all from the Hampshire County Youth Band Association Committee, whether you are returning for another year or you are new to the County Bands.

All parents of Band members are automatically members of the Band Association. Attached are your Association forms which need to be completed and returned to your conductor at rehearsal on either 10th or 17th September.

The Association’s aim is to support the bands practically and financially.

Parents help support the bands through taking a turn at one of the many tasks available. Our aim is that everyone does a little so no one has to do a lot. On the attached form there is a revised list of jobs which need to be done each year. Please indicate on the form which ones you would prefer to do.

Hampshire Music Service pays the County Bands' staff salaries and the rehearsal venue hire. The termly payments which parents make to the Music Service go towards these costs. All other costs have to be covered by the Association. Without the Association's financial support the County Bands would not be able to function as successfully as they do. The Association covers the cost of such things as the instrument specific tutors at our Fairthorne residential course, hiring concert venues,as well as purchasing and maintaining equipment including music, stands and instruments.

To help cover these costs we ask that each family makes a yearly donation of £50. This can be paid in cash, cheque or, for the first time this year, by bank transfer. If you are paying your donation by bank transfer please use VC and your band member’s name as a reference. If you are also buying uniform please use VCU and your band member’s name.

Details for bank transfer are

Account name: Hampshire County Youth Bands Association

Sort code: 40-52-40

Account number: 00018033

Reference: VC Band Member’s name

or VCU Band Member’s name

If you wish to spread the payments you can use three cheques dated September 2016, January 2017 and April 2017.

Please click this link and complete the attached forms including the Gift Aid declaration which will mean we can make your contribution go further.

Band uniform needs to be ordered if your band member is changing bands or they are a new member. Please indicate on your form if you need a shirt and enclose payment. Shirts are given out at Fairthorne by our adult team. You do not need to indicate shirt size as your band member will have the opportunity to try on different sizes at Fairthorne. We have a very small number of second hand shirts for Training band and Junior band available which will be on sale at the first rehearsal on 10th September at a reduced price. All proceeds will go towards band funds.

If you have any questions about the Association please email the Committee at  or ask someone to point you in our direction at rehearsal.

Many Thanks

Cathi McKenzie

Association Secretary