Messages from Hampshire County Youth Bands Association

18th September 2017

Countdown to Fairthorne (HCYB residential)

Dear Parents and Band Members,

Only four more sleeps until Fairthorne!

Bedding and Warm Clothes

Please remember to bring your own bedding - sleeping bag, pillow and pillowcase or sheet, duvet plus cover and pillow plus pillowcase.

Remember to bring some warm clothes as it can be quite chilly at Fairthorne.


Please remember your uniform including black shoes and trousers/skirt as well as black socks or tights. We will size up everyone who is buying new shirts. Band photos are also taken over the weekend so you need all your uniform for that and not just the concert at the end of the residential.

Outstanding Association Forms

Please bring any outstanding Association forms. I have had most of them handed in but there are still a few missing. Make sure you enclose payment for uniform, voluntary donations and a completed Gift Aid form. You can pay by BACS (details on the attached Association forms). Hand your forms in when you check in.

Check in

Check in is from 1630 in The Bluebell Room next to the dining room. There will be a separate check desk in for each of our three bands. Bring something in which to record the external door security numbers.

HCYBA Tuck shop

The adult team will be running the tuck shop during the weekend. Sweets, crisps, chocolate, cold and hot drinks will be available at our Saturday rehearsal prices. Please encourage your band members to buy from our shop and not the more expensive vending machines on site. All our profit goes back to benefit all three bands. If possible send your band member with change. Too many £10 notes and we are stuffed!

Pizza for supper!

One of our adult team, Gary Watling, is a qualified chef and runs his own catering company. He is bringing his mobile pizza oven to Fairthorne to make and sell 9 inch pizzas for after our Saturday entertainment.Please note this does not replace any of the timetabled meals. If they would like to buy a pizza and members will need to bring money with them for this. Gary is going to charge £5 for a Margherita Pizza and £6 for a Pepperoni one. Pizzas will be sliced and boxed and band members may wish to club together and buy one between them .

Talent Show

Thanks to the band members who have now signed up for this. There is still room for more acts. Does your band member sing, play another instrument, tell jokes, dance, do magic tricks? How fast can they do a Rubik's cube? Could they get a group together and do a sketch or sing something? Please encourage them to come to Fairthorne prepared to participate bringing props and equipment with them.

See you at Fairthorne,

Cathi McKenzie

HCYBA secretary

12th September 2017

Hampshire County Youth Bands Association Reminders

Dear Parents and Band Members,

A very warm welcome to any parents of new members for whom this will be the first email you have had from the HCYB Association. All parents of band members are automatically members of the Association and our aim is to support all three bands practically and financially. Without our support the bands would not be able to offer our children the quality of opportunities that they do.

Association Forms

Would everyone please ensure that Association forms are printed off and completed.

There is a section for you to indicate any job preferences. Everyone takes a turn so no one gets left to do everything. If you do not indicate any preferences we will assume you are happy to do any of the tasks that need to be done, to ensure the bands are able to function. Volunteering is a great way to get to know the other parents and to feel part of the county bands' "family".

If you need to order uniform please indicate on your form. We will size the band members up for their shirts at Fairthorne so do not worry about trying to work out the size. Please enclose your payment for this. We cannot issue shirts without payment.

Please also enclose your voluntary donation of £50 per family and complete the Gift Aid form so we can claim back more money for the bands. Apart from the conductors' salaries and the rehearsal room hire the Association funds everything else. We pay for such things as Fairthorne instrumental tutors, instrument and equipment purchase and upkeep, music, tour underwriting etc, etc..

You can pay by cash, cheque (made payable to HCYBA) or by BACS

A/C 00018033

S/C 40-52-40

A/C Hampshire County Youth Band

Please use your band member's name as a reference with VC if you are just paying your voluntary donation or VCU if you are also buying uniform. Please also note down the date of your transfer on your form in the box provided.

Please return your forms this Saturday to your conductor who will pass them on to me.

Lift share needed

One of our Training Band members requires a lift share from Portsmouth to band rehearsals and back. If you live near Portsmouth or on the route up from that area and would like to operate a lift share with another band member's parents please contact Mr Jonathan Chubb directly on 07544 544955 or

Fairthorne Information

Fairthorne weekend Blog

Every year one of our committee, Pip Armitage is the Blog Queen for our Residential course (she also does the tour blogs). Photographs of what the three bands are doing are regularly uploaded and there are opportunities for you all to comment. Please take a look at previous blogs on our website.

Please check on the Blog throughout the residential weekend. A massive thank you to Pip as it is a time consuming task.

Fairthorne bedding

To keep the cost down each band member needs to bring their own bedding to Fairthorne. (Fairthorne do provide a bed with a mattress for each band member.) Some choose to bring a sleeping bag and pillow with pillowcase whilst others decide to bring a sheet, duvet plus cover and pillow plus pillow case. When you bring your band member on the Friday please help them make their bed (if they struggle with this) as the adult team will be really busy with other tasks..

Registering your band member on arrival

We shall register the members on arrival in Bluebell Room next to the dining room. Please come there first and drop off medicines and any outstanding Association forms and payments. We can then tell you where your child is roomed and give them the security numbers for the outside doors. Bring something to record those on (phone, notebook). Registration is manned by the adult team and some Association volunteers. Please be patient as it can get quite busy.

Saturday Evening Entertainment

Calling all magicians, dancers, singers, comedians... Our County Band principals and senior members are busy organising the entertainment for all three bands. If anyone would like to be involved in the talent show please talk to Emily Martin, Stan McKenzie, Kate Potter or Dom Chew. If you play a non brass band instrument then why not do a solo?

I will be at Perins on Saturday so if you have any questions please ask then or email me back.

Many thanks for your support,

Cathi McKenzie

HCYBA secretary


25th August 2016

Re: Hampshire County Youth Bands Association 2016-17

Dear Parents and Band Members,

Welcome to you all from the Hampshire County Youth Band Association Committee, whether you are returning for another year or you are new to the County Bands.

All parents of Band members are automatically members of the Band Association. Attached are your Association forms which need to be completed and returned to your conductor at rehearsal on either 10th or 17th September.

The Association’s aim is to support the bands practically and financially.

Parents help support the bands through taking a turn at one of the many tasks available. Our aim is that everyone does a little so no one has to do a lot. On the attached form there is a revised list of jobs which need to be done each year. Please indicate on the form which ones you would prefer to do.

Hampshire Music Service pays the County Bands' staff salaries and the rehearsal venue hire. The termly payments which parents make to the Music Service go towards these costs. All other costs have to be covered by the Association. Without the Association's financial support the County Bands would not be able to function as successfully as they do. The Association covers the cost of such things as the instrument specific tutors at our Fairthorne residential course, hiring concert venues,as well as purchasing and maintaining equipment including music, stands and instruments.

To help cover these costs we ask that each family makes a yearly donation of £50. This can be paid in cash, cheque or, for the first time this year, by bank transfer. If you are paying your donation by bank transfer please use VC and your band member’s name as a reference. If you are also buying uniform please use VCU and your band member’s name.

Details for bank transfer are

Account name: Hampshire County Youth Bands Association

Sort code: 40-52-40

Account number: 00018033

Reference: VC Band Member’s name

or VCU Band Member’s name

If you wish to spread the payments you can use three cheques dated September 2016, January 2017 and April 2017.

Please click this link and complete the attached forms including the Gift Aid declaration which will mean we can make your contribution go further.

Band uniform needs to be ordered if your band member is changing bands or they are a new member. Please indicate on your form if you need a shirt and enclose payment. Shirts are given out at Fairthorne by our adult team. You do not need to indicate shirt size as your band member will have the opportunity to try on different sizes at Fairthorne. We have a very small number of second hand shirts for Training band and Junior band available which will be on sale at the first rehearsal on 10th September at a reduced price. All proceeds will go towards band funds.

If you have any questions about the Association please email the Committee at  or ask someone to point you in our direction at rehearsal.

Many Thanks

Cathi McKenzie

Association Secretary